COVID-19 REFUND POLICY

Last updated: 22/02/2021

 
 
POLICY PURPOSE

This policy outlines the refund that will be made available to members of South Yarra Soccer Club (“The Club”) as part of the process led by Football Victoria (“FV”).

 

BACKGROUND

Due to the effects of the Covid-19 pandemic, the football season in Victoria could not officially begin. Football clubs across the state were limited to pre-season training and practice matches prior to state-wide restrictions forcing the halt of all footballing and competition activities.

Due to this, Football Victoria (“FV”) announced that a refund policy to all the clubs would be released. The FV’s refund policy can be found at this link.

As part of FV Refund Policy, The Club will soon receive the following Refund or Credit per player: (Please see tables at bottom of this page)

 

THE STATE OF THE CLUB

As discussed in the town hall meetings, the Club is currently owing $50,000 in liabilities and will only be receiving approximately $11,400 from Football Victoria, which is lower than the amount the Club was expecting to receive. The reason for this is that Football Victoria has deducted further monies owed (for invoices owed in 2019 and early 2020) from the refund amount, leaving the Club with less than the $20,000 expected from FV.

This $11,400 is the amount that was used to calculate the Covid Refund Policy, also taking into consideration the Club needs to prepare and start the 2021 season in January. A detailed breakdown of the Club’s finances and liabilities is available to every member upon request.

 

THE CLUB’S COSTS FOR 2020 SEASON

As discussed in the town hall meetings held between November 5 – 12, 2020, the Club has incurred
the following costs to prepare for the 2020 season:

  • Coaching fees
  • Council and pitch hire fees
  • Administration and sponsorship fees
  • Equipment fees
  • Food and beverage fees
  • Clubhouse preparation fees
  • Registration fees

Unfortunately, due to the lengthy restrictions we all experienced in Victoria, The Clubs revenue was
substantially impacted. The main sources of revenue impacted were:

  • Unpaid / partially unpaid registration fees (over 90 players were on payment plans and did
    not complete their payment plan)
  • Sponsorship revenue not paid

 

WHO IS THIS POLICY FOR?

This policy is in the benefit of members that had registered to play in an FFV competition team at South Yarra Soccer Club. To be eligible for this policy, the following criteria must be met:

  • You must have registered to play at South Yarra Soccer Club
  • You must have paid your registration fee in full
  • You must not have received a discount from the Club for your membership (early-bird does not count as a discounted fee)

Members that had accessed a payment plan through the Club and failed to complete it, are not eligible for this refund policy, as the Club had to pay the FFV their full registration fee regardless of the failure to receive the full payment from the players (as the FV insists on full payment in advance). Due to the incurred costs by the Club to start the season twice in 2020, members that are on payment plans would be owing to the Club as their part payment would not have covered the costs incurred for their membership.

If you were on a payment plan and have outstanding money owed to the club in relation to the 2020 season, the FV fee discount will be offset against any outstanding amount owing. If there is still outstanding money owing to the Club after this offset, the Club has decided to waive this outstanding amount in good faith (in relation to 2020 player fees only).

Example of how a member on a payment plan funds are allocated:

Member X is on a payment plan and has paid 50% of their membership fee. This amount was $300. When this member registered, The Club was immediately charged $194 from Football Victoria and $33 from Football Federation Australia, leaving The Club with $73. The Club is charged approximately $13,000 for Council Fees during pre-season – evenly split across the 260 members at The Club means each member pays $50 to cover this expense. This leaves The Club with $23. When other expenses are factored in, members on Payment Plans are owing to The Club.

 

THE OPTIONS (SENIOR CLUB MEMBERS)

The below options are available for members that are eligible for the Club’s refund policy:

  1. You can donate the amount related to your membership in Table A ($ Refund per player) to the Club to help fund the ‘Player Sponsorship Program’. This program provides financial support to individuals that would otherwise be unable to participate in football (for example, this includes children that live in public housing). It is now more important than ever that these individuals are given the opportunity to continue to be part of the SYSC family and to participate in the sport they love.
  2. You can donate the amount related to your membership in Table A ($ Refund per player) to the Club to help cover general expenses that are required to operate the Club – including equipment, ground hire etc.
  3. You can carry forward the amount related to your membership in Table A ($ Refund per player) to discount your membership fees for 2021. This would be a direct credit for the same amount as listed by the FFV refund, as long as you register as a member at SYSC by March 22, 2021.
  4. You can request the amount related to your membership in Table A ($ Refund per player) to be paid back to you into a nominated bank account.

In addition to the above, if you paid your fees in full in 2020 and chose option (1),(2) or (3), you will be eligible for an additional discount of $40 off your membership fees should you choose to register for the club in 2021, and register by March 22, 2021.

 

THE OPTIONS (Junior Club Members)

Below are the options for the Junior Club in regards to this Covid Refund Policy:

  1. You can donate the SYSC COVID Credit amount related to your membership to the Club to help fund the ‘Player Sponsorship Program’. This program provides financial support to individuals that would otherwise be unable to participate in football (for example, this includes children that live in public housing). It is now more important than ever that these individuals are given the opportunity to continue to be part of the SYSC family and to participate in the sport they love.
  2. You can donate the SYSC COVID Credit amount related to your membership to the Club to help cover general expenses that are required to operate the Club – including equipment, ground hire etc.
  3. You can carry forward the increased SYSC COVID Credit amount related to your membership to discount your membership fees for 2021, if you register as a member by March 22, 2021.
  4. You can request the FV Refunded Per Player amount related to your membership to be paid back to you into a nominated bank account.

If you select Option 1 or 2, you will still receive a credit of $40 to your membership next season, if you register before March 22, 2021.